Privacy Policy

Last Updated: August 28, 2026

Welcome to WEL Conference. We respect your privacy and are committed to protecting the personal information you provide to us. This Privacy Policy explains how we collect, use, and protect your information when you visit our website, register for our conferences, participate as a speaker, attendee, sponsor, exhibitor, or communicate with us.

1. Information We Collect

We may collect information that you voluntarily provide, including:

• Full name

• Email address

• Phone number

• Company or organization

• Job title or professional designation

• Country and city

• Professional biography and photograph

• LinkedIn or other professional social media profiles

• Conference registration and participation details

• Payment and billing information

• Information you provide when contacting us

We may also collect basic technical information when you use our website, such as IP address, browser type, device information, pages visited, and website usage data.

2. How We Use Your Information

We may use your information to:

• Process conference registrations and payments

• Manage speakers, attendees, sponsors, and exhibitors

• Communicate conference schedules, updates, and important announcements

• Respond to inquiries and requests

• Provide certificates, invoices, badges, and other conference materials

• Publish speaker profiles and conference-related information

• Improve our website, events, and services

• Send newsletters, conference invitations, and relevant promotional communications

• Meet applicable legal and regulatory requirements

You may unsubscribe from promotional emails at any time by using the unsubscribe link provided in the email or by contacting us.

3. Payment Information

Payments may be processed through secure third-party payment providers.

We generally do not store complete credit card or debit card details on our own systems. Payment providers may collect and process payment information according to their own privacy policies and security practices.

4. Speaker and Participant Information

For speakers, panelists, sponsors, exhibitors, and other featured participants, we may publish information such as your name, photograph, professional title, organization, biography, presentation title, and professional links on:

• WEL Conference websites

• Conference programs and magazines

• Social media platforms

• Promotional materials

• Press and marketing communications

This information may be used to promote the conference and recognize participating professionals.

5. Photography, Video and Audio

WEL Conference events may be photographed, filmed, audio-recorded, or livestreamed.

By attending or participating in a WEL Conference event, you acknowledge that your image, voice, or participation may appear in photographs, videos, testimonials, social media posts, websites, conference materials, and promotional content.

If you have concerns regarding photography or recording, please contact our team.

6. Cookies and Analytics

Our website may use cookies and similar technologies to:

• Improve website functionality

• Understand website traffic and visitor behavior

• Remember preferences

• Measure marketing and advertising performance

• Improve our services

You may manage or disable cookies through your browser settings.

7. Sharing of Information

We do not sell your personal information.

We may share necessary information with trusted service providers that help us operate our website and conferences, including payment processors, registration platforms, email providers, technology providers, event service providers, venues, and marketing providers.

We may also disclose information when required by law or when reasonably necessary to protect our rights, property, or the safety of our participants.

8. International Data Processing

WEL Conference welcomes participants, speakers, sponsors, and partners from different countries. Your information may therefore be processed or stored in countries outside your country of residence.

We take reasonable measures to protect your information and handle it in accordance with applicable privacy requirements.

9. Data Security

We take reasonable technical and organizational measures to protect your personal information from unauthorized access, misuse, loss, or disclosure.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure.

10. Your Privacy Choices

Depending on applicable law, you may request to:

• Access your personal information

• Correct inaccurate information

• Request deletion of certain information

• Withdraw consent where applicable

• Stop receiving promotional communications

To make a privacy-related request, please contact us using the information below.

11. Third-Party Links

Our website may contain links to third-party websites, including payment providers, social media platforms, hotels, registration services, and partner websites.

We are not responsible for the privacy practices or content of third-party websites. We recommend reviewing their privacy policies before providing personal information.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our services, website, or applicable legal requirements.

Any updates will be posted on this page with a revised “Last Updated” date.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us:

WEL Conference
Operated by: Textscribe LLC

Website: https://welconference.com
Email: contact@welconference.com

By using our website or submitting information to WEL Conference, you acknowledge that you have read and understood this Privacy Policy.